Consent to the processing of personal data is valid until the consent is withdrawn. We want to help you understand our collection, protection and use of personal data that you provide to us or that we collect from you while you visit our sites. “Personal data” is any information about you that can be used to identify you. Consent may be withdrawn by unsubscribing from our emails using the link at the bottom of the emails (where provided) or by emailing us with the subject “Personal Data Consent Withdrawal” to firstname.lastname@example.org
2. Collection of Personal Data
We acknowledge and agree that any personal data may be processed or otherwise used by us solely with the purpose and to the extent required for the use of the website(s) operated by HC.games, to organize your participation in our event(s), to execute your orders, to provide support to you and to perform any of your requests, to provide you with information about this and similar events in future, in accordance with the applicable law on the protection of personal data. Personal data comprises any information relating to an identified or identifiable natural person. Personal data includes, but is not limited to, your name, address, email address, phone number, and information provided when you order tickets for any of our conferences or event(s).
We collect, process, and use the following information:
Information you give us:
We collect the information you provide on our website(s). This may include in particular your personal information, email address, payment details, or other information uploaded by you (e.g. photos, texts, etc.). Your personal data will be kept confidential and will only be used to complete the transaction, handle your attendance at our conferences or event(s), send you our newsletter, and/or provide you with other services.
Information from other sources:
We reserve the right to request information from third parties (e.g. credit card information services) with regard to your payment behaviour in order to be able to offer you certain payment options. Once the payment is completed, all your financial details are erased. We do not store any of this data.
Additionally, we may collect non-personal information when you use our website(s). Such information or data may include volunteered information that is demographic or geographic. Other types of information may be collected passively using various technologies that cannot presently be used to specifically identify you. Such information includes IP addresses, browser type, language, location, access times, operating system, websites you visit within our service and websites you came from if you visit our website(s) via a link from a third-party website, and other anonymous statistical data involving your use of our services. This is done so that we can store your preferences and track your use of our services in order to improve our website(s) and services. We may aggregate information and data we collect to assist us in better understanding your needs. No personal data is available or used in this process.
We may also utilize Google Analytics for the collection, compilation, and analysis of this information.
3. Storage and retention of your information
We will retain your personal data until the consent to the processing of it is withdrawn, as needed to provide you with our services or as otherwise required by law. Your personal data will be held and used by HC.games, and any third-party hosting provider acting on its behalf, in order to run events and for analysing visitor traffic in order to improve the event experience for visitors.
If you would like to withdraw the consent and delete your personal data in our databases, we will make reasonable efforts to comply with your request. Keep in mind, however, that there will be residual information that will remain within our databases, access logs, and other records, which may or may not contain inaccurate or outdated personal information. The residual information will not be used for commercial purposes.
4. Transfer Of Data/Disclosure
We reserve the right to disclose your personal data as we reasonably feel is necessary to protect our systems or business, including but not limited to complying with judicial orders or with government agencies or law enforcement officials to the extent the disclosure is in accordance with applicable data protection laws. Specifically, but without limitation, we reserve the right to disclose such information or documents when: (i) you are in violation of our Terms of Service; (ii) you partake (or are reasonably suspected of partaking) in any infringing or illegal activity, even without a warrant or other court order; (iii) in response to court and governmental orders, (iv) in response to allegations of infringement or illegality and (v) as otherwise required by applicable laws.
We protect all information and data we handle by using commercially reasonable physical and electronic measures, as well as established security procedures. Because no security measures are infallible, HC.games cannot guarantee its absolute security and cannot accept any liability where the security of your personal data is compromised, and we ask that you report to us any security violations that you discover.
All Cookies used by and on Our Site are used in accordance with current Cookie Law. We may use some or all of the following types of Cookie:
- Strictly Necessary Cookies
A Cookie falls into this category if it is essential to the operation of Our Site, supporting functions such as logging in, your shopping basket, and payment transactions.
- Analytics Cookies
It is important for Us to understand how you use Our Site, for example, how efficiently you are able to navigate around it, and what features you use. Analytics Cookies enable us to gather this information, helping Us to improve Our Site and your experience of it.
- Functionality Cookies
It is enabling Us to provide additional functions to you on Our Site such as personalization and remembering your saved preferences. Some functionality Cookies may also be strictly necessary Cookies, but not all necessarily fall into that category.
- Targeting Cookies
It is important for Us to know when and how often you visit Our Site, and which parts of it you have used (including which pages you have visited and which links you have visited). As with analytics Cookies, this information helps us to better understand you and, in turn, to make Our Site and advertising more relevant to your interests. Some information gathered by targeting Cookies may also be shared with third parties.
- Third-Party Cookies
Third-Party Cookies are not placed by Us; instead, they are placed by third parties that provide services to Us and/or to you. Third-party Cookies may be used by advertising services to serve up tailored advertising to you on Our Site, or by third parties providing analytics services to Us (these Cookies will work in the same way as analytics Cookies described above).
- Persistent Cookies
Any of the above types of Cookie may be a persistent Cookie. Persistent Cookies are those which remain on your computer or device for a predetermined period and are activated each time you visit Our Site.
- Session Cookies
Any of the above types of Cookie may be a session Cookie. Session Cookies are temporary and only remain on your computer or device from the point at which you visit Our Site until you close your browser. Session Cookies are deleted when you close your browser.
Cookies on Our Site are not permanent and will expire after a certain period.
Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended.
In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. For further details, please consult the help menu in your internet browser.
7. Third-Party Websites
Our website(s) may contain links to external websites, including co-branded or other affiliated websites. These third-party websites have separate and independent privacy policies. We have no responsibility or liability for the content and activities of these linked websites. We strongly encourage you to become familiar with the privacy practices of third-party websites before using their services. Nonetheless, we seek to protect the integrity of our website(s) and welcome any feedback about these linked websites (including if a specific link does not work).
Feel free to contact us in any way convenient for you:
Registered address: 9-B Lesya Kurbasa Ave, app.9, Kyiv, 03194, Ukraine.